Philippine HR Management & Statutory Guides
Comprehensive frameworks for managing digital employee 201 records, statutory leave entitlements, and employee self-service workflows under Philippine labor regulations.
Philippine Employee 201 File Checklist
Under DOLE operational guidelines, employers must maintain organized master records for every staff member. A compliant digital 201 file contains:
- Pre-Employment: Resume/CV, signed employment contract, job description, government IDs (SSS, PhilHealth, Pag-IBIG, TIN).
- Compensation: Salary structure assignment (Time-based vs. Fixed monthly), authorized deduction agreements, bank disbursement details.
- Employment Milestones: Regularization appointment letters, promotion notices, performance evaluations.
- Disciplinary & Clearances: Incident reports, notice to explain (NTE), written warnings, and final separation documents.
Mandatory Philippine Statutory Leaves
Philippine labor law provides for several statutory leaves that employers must configure and honor:
- Service Incentive Leave (SIL): 5 days paid leave per year for employees with at least 1 year of service (Labor Code Art. 95). Commutable to cash if unused.
- Maternity Leave: 105 days fully paid leave for female employees regardless of civil status (RA 11210).
- Paternity Leave: 7 days fully paid leave for married male employees for the first 4 deliveries of legitimate spouse (RA 8187).
- Solo Parent Leave: 7 days paid parental leave per year for qualified solo parents (RA 8972 as amended by RA 11861).
- VAWC Leave: 10 days paid leave for female victims of violence against women and children (RA 9262).
- Special Leave for Women: Up to 2 months paid leave following gynecological surgery (RA 9710).
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Managing physical leave slips and filing cabinets causes administrative delays and payroll calculation discrepancies. HireRyze unifies employee master data, multi-tier leave approval chains, and self-service ticketing into an integrated cloud platform.
Equip Your HR Team with HireRyze
Centralize employee records, streamline multi-tier leave workflows, and empower staff with self-service mobile access.